Contact the school district superintendent to explain the program and secure their official approval. Ask for names and contact information of the school principals that have students in the 3rd grade.
Contact each principal, explain the program, and ask for their cooperation. You’ll need the names of classroom teachers and rosters of their classes. Ask the principal for a Microsoft Excel file that has each student’s name, their classroom teacher’s name, and the school’s name. Assure them that you will not need any privileged information.
Determine the number of books needed. Be sure to add copies for the teachers.
The cost of each dictionary is modest. Please refer to our order form for current prices. Order books by following the instructions provided with the order form.
Each organization placing an order is to arrange their own imprinting of the students’ names on the bookplates for the books that are ordered. Order the bookplate labels when ordering the books. It is imperative that each book contains the student’s name, their teacher’s name, the school name, and the club’s name and address. The bookplate labels that we sell include Rotary’s Four-Way Test at the bottom of each label.
Prepare Book Box Tags to indicate the contents of classroom-sized boxes of books. Place prepared bookplates, and lists from the school at the top of the box. The Rotarian(s) assigned to deliver the books will place each bookplate inside the front cover of every book.
Contact the school to schedule the best time for your club’s Rotarians to present the dictionaries.
Assign club member volunteers to take the books to the school and make the presentation. Make sure everyone is on the same schedule.
Tell the class what Rotary is all about and why you are there. CLICK HERE for sample talking points.
The teacher should remove books from the box one at a time and call out the student’s name, and then they will hand it to the presenting Rotarian. The Rotarian then presents the book with a smile and a statement of praise. This personal contact is an essential part of the program. A sincere, caring presentation will leave an impression that will last a lifetime.
Be sure to take along some extra books with blank bookplates. Plan for the class roster to change somewhat by the time you present the dictionaries.
Thank the teachers and school principal for their cooperation.
Get ready to receive the many wonderful thank you letters you are bound to receive! This is the reason you should put the club’s address on the Bookplate.
RotaryLiteracy.com is a project of Rotary District 6110. This district serves Clubs in Arkansas, Kansas, Oklahoma, and Missouri.